# Export ClickUp tasks and lists to PDF

ClickUp to PDF for tasks, lists and form responses. Turn your work into clean PDF reports automatically with Zapier, Make or n8n.

**Quick answer.** Pick a trigger, like a task being closed or a weekly schedule. Zapier, Make or n8n pulls the tasks from ClickUp, fills a template, html-pdf.com turns it into a PDF, and the PDF is emailed or saved.

## What you'll build

A weekly client report listing every task finished that week. A one page summary for each closed task, with its description, assignee and dates. A PDF copy of each ClickUp Form response, since form answers arrive as tasks.

You decide the layout, so the PDF reads like a report instead of a screenshot of your workspace.

## What you need

- **A ClickUp account** with the list or space you want to export.
- **Zapier**, **Make** or **n8n**, connected to ClickUp.
- **A design.** The [report template](https://html-pdf.com/templates/report) works well for task reports. A template is a ready made page design, so you only change the text.
- **An API key** from [html-pdf.com](https://html-pdf.com/login). You get 100 free pages once, with no card.

## Step by step with Zapier (one PDF per task)

1. **Trigger.** Create a Zap with **ClickUp** and its task changed or new task event. Add a **Filter** so it only continues when the status is Complete.
2. **Make the PDF.** Add **Webhooks by Zapier → Custom Request**. Method `POST`, URL `https://html-pdf.com/v1/pdf`.
3. **Headers.** `Authorization` with `Bearer hp_live_...` and `Content-Type` with `application/json`.
4. **Data.** Paste the JSON below and map the task fields.
5. **Deliver.** Add **Gmail → Send Email** with the `url` in **Attachments**, or **Google Drive → Upload File**.

```json
{
  "html": "<h1>Launch landing page</h1><p><b>Status</b> Complete</p><p><b>Owner</b> Lena Fischer</p><p>Page live with signup form and tracking.</p>",
  "filename": "task-launch-landing-page.pdf",
  "response": "url"
}
```

To also attach the PDF back to the task, add ClickUp's attachment action and use the `url`. The link works for 24 hours. The [Zapier guide](https://html-pdf.com/guides/zapier) covers every option.

## Step by step with Make or n8n (weekly report)

1. **Schedule.** Add a **Schedule Trigger** in n8n or set a weekly schedule in Make.
2. **Get tasks.** In n8n, use the **ClickUp** node with **Task → Get Many**. In Make, use the ClickUp module that lists tasks. Filter by status or date closed.
3. **Build the table.** In n8n, a **Code** node turns tasks into table rows. In Make, use a **Text aggregator**.
4. **Make the PDF.** Add **HTTP Request** in n8n or **HTTP → Make a request** in Make, posting to `https://html-pdf.com/v1/pdf` with `"landscape": true` for wide tables.
5. **Deliver** by email or Slack.

The [n8n guide](https://html-pdf.com/guides/n8n) and [Make guide](https://html-pdf.com/guides/make) show each setting.

## Code path for developers

ClickUp's API returns the tasks in a list with one call.

```js
const list = process.env.CLICKUP_LIST_ID;
const { tasks } = await (await fetch(
  `https://api.clickup.com/api/v2/list/${list}/task?include_closed=true`,
  { headers: { Authorization: process.env.CLICKUP_TOKEN } }
)).json();

const rows = tasks
  .map(t => `<tr><td>${t.name}</td><td>${t.status.status}</td><td>${t.assignees.map(a => a.username).join(", ")}</td></tr>`)
  .join("");
const html = `<h1>Weekly report</h1><table border="1" cellpadding="6">
<tr><th>Task</th><th>Status</th><th>Owner</th></tr>${rows}</table>`;

const r = await fetch("https://html-pdf.com/v1/pdf", {
  method: "POST",
  headers: { Authorization: `Bearer ${process.env.HTML_PDF_KEY}`, "Content-Type": "application/json" },
  body: JSON.stringify({ html, landscape: true, response: "url" }),
});
console.log((await r.json()).url);
```

## Ask your AI agent

Connect the [html-pdf.com MCP server](https://html-pdf.com/pdf-mcp-server) to your AI assistant. Paste your task list or let the agent read ClickUp if it is connected.

> Use html-pdf to make a landscape weekly report for client Northwind. List these 12 finished tasks with owner and date closed, add a short summary at the top and our logo area in the header.

## FAQ

### Can I export a ClickUp Gantt or board view?

This approach exports the data, not the picture of the view. You get a clean table or list of tasks, which is often easier for clients to read.

### Can I turn ClickUp Form responses into PDFs?

Yes. Each response creates a task, so use the new task trigger on the form's list and map the custom fields into your template.

### Can I include subtasks and checklists?

Yes. They are available from ClickUp in the API and in most automation tools. Add them as nested lists in your template.

### How much does it cost?

You get 100 free pages once. After that, packs start at $10 for 1,000 pages, and purchased credits never expire.