# Turn Microsoft Forms responses into PDFs with Power Automate

Microsoft Forms to PDF with Power Automate. Turn each response into a designed PDF, save it to OneDrive or SharePoint and email it in Outlook.

**Quick answer.** When someone submits your Microsoft Form, Power Automate gets the answers. An HTTP step sends them inside a template to html-pdf.com, which returns the PDF. The next steps save it to OneDrive or SharePoint and email it with Outlook.

## What you'll build

Every response turns into its own document. A safety inspection form becomes a dated inspection report. A training quiz becomes a certificate. A request form becomes a one page summary that lands in a SharePoint folder for your manager.

The PDF uses your company's design, not the plain Forms layout, and it is created a few seconds after someone hits Submit.

## What you need

- **Microsoft 365** with Microsoft Forms and Power Automate.
- **A Power Automate plan that includes the HTTP action.** HTTP is a premium connector. If you don't have premium, see the no premium option below.
- **A design.** Use the [report](https://html-pdf.com/templates/report) or [certificate](https://html-pdf.com/templates/certificate) template. The template is a web page design that we turn into a PDF, so you only edit text and colors.
- **An API key** from [html-pdf.com](https://html-pdf.com/login). New accounts get 100 free pages once, with no card.

## Step by step in Power Automate

1. **Create the flow.** Go to Power Automate and choose **Create → Automated cloud flow**. Pick the Microsoft Forms trigger **When a new response is submitted** and select your form.
2. **Read the answers.** Add **Microsoft Forms → Get response details**. Choose the same form and set **Response Id** to the value from the trigger.
3. **Make the PDF.** Add the **HTTP** action. Method `POST`, URI `https://html-pdf.com/v1/pdf`. Add headers `Authorization` with `Bearer hp_live_...` and `Content-Type` with `application/json`.
4. **Body.** Paste the JSON below. Replace the sample text with answers from **Get response details** using the dynamic content picker.
5. **Save the file.** Add **OneDrive for Business → Create file** (or **SharePoint → Create file**). Set **File Name** to something like `inspection.pdf`. For **File Content**, use the expression `base64ToBinary(body('HTTP')?['pdf_base64'])`.
6. **Email it.** Add **Office 365 Outlook → Send an email (V2)**. Under attachments, use the same file name and the same expression for the content.

```json
{
  "html": "<h1>Site inspection</h1><p><b>Inspector:</b> Dana White</p><p><b>Site:</b> Warehouse 3</p><p><b>Result:</b> Passed</p>",
  "format": "A4",
  "margin": "18mm",
  "filename": "inspection.pdf",
  "response": "base64"
}
```

Here `"response": "base64"` returns the PDF as text inside JSON, which Power Automate turns back into a file with `base64ToBinary`. The response also includes `pages` and `credits_remaining` if you want to log them.

**Tip.** If answers might contain quotes, build the body with a **Compose** action and the `json()` or `string()` expressions, so the JSON stays valid.

## No premium option

Without the HTTP action, you can still get a PDF. Create an `.html` file in OneDrive with **Create file**, then use **OneDrive for Business → Convert file** with PDF as the target type. Styling support is more limited than a full browser renderer, so test your design.

Another route is to send the Forms answers to Zapier, Make or n8n and call html-pdf.com there. See the [Zapier guide](https://html-pdf.com/guides/zapier), [Make guide](https://html-pdf.com/guides/make) or [n8n guide](https://html-pdf.com/guides/n8n).

## Code path for developers

If you'd rather run your own code, have Power Automate post the answers to your endpoint and render there.

```js
app.post("/forms", express.json(), async (req, res) => {
  const { inspector, site, result } = req.body;
  const html = `<h1>Site inspection</h1><p>${inspector}</p><p>${site}</p><p>${result}</p>`;

  const r = await fetch("https://html-pdf.com/v1/pdf", {
    method: "POST",
    headers: { Authorization: `Bearer ${process.env.HTML_PDF_KEY}`, "Content-Type": "application/json" },
    body: JSON.stringify({ html, response: "url" }),
  });
  const { url } = await r.json(); // valid for 24 hours
  res.json({ url });
});
```

## Ask your AI agent

With the [html-pdf.com MCP server](https://html-pdf.com/pdf-mcp-server) connected to [Claude](https://html-pdf.com/guides/claude) or [ChatGPT](https://html-pdf.com/guides/chatgpt), you can design the layout before building the flow.

> Use html-pdf to create an A4 site inspection report PDF. Inspector Dana White, Warehouse 3, 10 Oct 2026, 12 checklist items with pass or fail, a notes section and page numbers in the footer.

Then ask for the HTML and paste it into the HTTP body.

## FAQ

### Can I convert Microsoft Forms responses to PDF without premium actions?

Yes, with the OneDrive Convert file trick, though styling is limited. For a fully designed PDF, use the premium HTTP action or route the response through Zapier, Make or n8n.

### Why is my PDF file corrupt in OneDrive?

Usually the File Content got the base64 text instead of the file. Wrap it in `base64ToBinary()` as shown in step 5.

### Can I print all Forms responses as one PDF?

Yes. Open the responses in Excel, then use a scheduled flow that reads the rows, builds one page with all of them and sends it in a single request. Each page of the result costs one credit.

### Does html-pdf.com store the answers?

No. The HTML is not stored, and if you use the url response, download links expire after 24 hours.